Blog: Mgt111 Assignment No. 1 solution Spring 2012

Due Date: April 26, 2012                                                            Marks: 15

Assignment:

Mr. Sheraz is intending to start a new business, with himself as CEO, in services sector. Most probably, there would be people from Marketing, Finance, Human Resources and Customer Services.

But he is on the cross roads to decide how to structure the departments so that organization may not only start but also to ensure the supervision of employees as well. His friend Mr. Yasir advised him to hire people who carry experience in their respective domain and also provide them sufficient authority.

It is also important to mention that the nature of business requires handsome number of people in all the departments. Since all the employees are mostly trained and also carry sufficient authority, suggest the number of hierarchies that may be there and also the type of span of control. Justify your answer with reasonable explanation.

ANSWER:

As Mr. Sheraz is intending to start a new business, with himself as CEO, in services sector, he must know about the technique for managing the business in organization.

  DEPARTMENTALIZATION:

“The basis by which the jobs are grouped together”.

Here in lecture#14 and 15

      NUMBER OF HIERARCHIES:

Some of the number of hierarchies that may be there in an organization.

      SPAN OF CONTROL:

“The number of employees who can be effectively and efficiently supervised by a manager”.

      Span of control is decided by the owner of organization on the basis of:

Ø  Authority of the managers to make decisions

Ø  Skills and Abilities of the managers

Ø  Nature of business

Ø  Standardization of tasks

Ø  Employee characteristics

Ø  Nature of work being done

Ø  Similarity of tasks

Ø  Complexity of tasks

Physical proximity of subordinates

      THE TYPE OF SPAN OF CONTROL:

There are two types of span of control.

Ø  NARROW SPAN OF CONTROL:

It means a single manager or supervisor supervises and controls the activities of few subordinates. In it there is large number of level of management hierarchy. Narrow span of control leads to a tall organizational structure because of its size.

ADVANTAGES:

Ø  Better communication between the manager and employees/subordinates.

Ø  Manager can control his employees/subordinates more easily.

DIS-Advantages:

 Huge communication problems between different levels of management.

HIERARCHICAL STRUCTURE OF NARROW SPAN OF CONTROL:

Ø  WIDE SPAN OF CONTROL:

It means the activities/working of a large number of employees/subordinates is supervised by a single manager. There is small number of management hierarchy. It leads to a flat organization structure.

ADVANTAGES:

Ø  Message reaches to the employees speedily because of less number of management levels.

DIS- ADVANTAGES:

Ø  Communication between employees and managers is not so easy and effective.

HIERARCHICAL STRUCTURE OF NARROW SPAN OF CONTROL:

  

Ø  Narrow span of control is better than wide span of control because of the

Ø  Better control of the managers over the employees and

Ø  Effective communication between managers and employees

..................

Solution:

The type of span of control is "wider", because the employees are experienced and have authorities.

The number of hierarchies would be few or very small in number due to the wider span of control and such an experienced workforce is useful when the layers of organizational structure are less, as this helps in closely linked workforce network.

write on these points and you will have the complete assignment, also learn about wider span of control and hierarchical levels in organizations.